Lymedale - Scheduling Assistant
New Look
Date: 11 hours ago
City: Stoke-on-Trent, England
Contract type: Full time
We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK. By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.
Join Our Dynamic Scheduling Team!
Are you an enthusiastic and self-driven individual looking for an exciting opportunity? Come and join the DC scheduling team on a 6-month fixed-term contract.
As a key member of our team, you will be responsible for the day-to-day management of the DC scheduling department. Your primary duties will include maintaining the Kronos time and attendance system for our Distribution Centre colleagues and supporting the DC Management team to ensure the accurate reflection of worked hours. This role is crucial in ensuring that all information is systematically controlled and accurately handed over to the payroll team.
WHAT YOU’LL BE DOING
Please note – these benefits and perks are non-contractual and may be changed from time to time.
WHO YOU ARE
We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.
We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.
We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.
Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth application process
Join Our Dynamic Scheduling Team!
Are you an enthusiastic and self-driven individual looking for an exciting opportunity? Come and join the DC scheduling team on a 6-month fixed-term contract.
As a key member of our team, you will be responsible for the day-to-day management of the DC scheduling department. Your primary duties will include maintaining the Kronos time and attendance system for our Distribution Centre colleagues and supporting the DC Management team to ensure the accurate reflection of worked hours. This role is crucial in ensuring that all information is systematically controlled and accurately handed over to the payroll team.
WHAT YOU’LL BE DOING
- Provide advice and answer queries from the senior leadership team regarding scheduling of shift patterns.
- Plan for yearly update of shift patterns, ensuring patterns are issued to colleagues in a timely manner.
- Ensure shift patterns, pay rules and work rules are maintained on Kronos.
- Support the DC Scheduling Team with daily and weekly task prioritization
- Provide the DC TL’s and SM’s with advice to ensure they are working within New Look policies and procedures.
- Build and maintain a productive working relationship with HR and Payroll.
- Own the DC Flex working approval process (based on collaboration with training/planning/SLT to establish requirements)
- Fulfilling the department’s reporting commitments
- Create and maintain annual patterns & rota’s
- Create and maintain Flexible shift patterns
- Ensure that all amendments to shift patterns are accurately reflected in Kronos
- Calculate Flex working/New starter pro ration hours & rota patterns
- Provide support recruitment process and update Kronos with new starters information
- Ensuring all DC exceptions are clear for weekly payroll sign off
- Maintain quarterly uniform process for the DC.
- Ensuring control of stock levels and any ad hoc PPE orders are fulfilled
- Reception cover as and when required including maintaining absence line
- Ensuring the contracts are up to date in Day Force for DC Colleagues
- You’ll *love* our generous staff discount – 40% off for you and a loved one, and 25% off for up to 12 friends and family members!
- Get special access to hundreds of discounts from top retailers and gyms, along with free workout classes, on our rewards platform Runway.
- Plan for you retirement while you work with our contributory private pension scheme.
- Our family-friendly policies include enhanced maternity, paternity and adoption leave, and shared parental leave.
- Benefit from free Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you.
- Do your bit for the environment and save money with our Cycle2Work scheme.
- Driving in? There’s free secure on-site parking available for your convenience.
- Grab a bite at our on-site subsidised canteen.
Please note – these benefits and perks are non-contractual and may be changed from time to time.
WHO YOU ARE
- Good knowledge of Excel
- Confident in communications with all levels of management.
- Ability to manage own workload
- Ability to communicate Face to Face, through e-mail and also on telephone with all levels of colleagues through to management
We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.
We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.
We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.
Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth application process
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