Finance Administrator

Edinburgh

We are looking for a highly efficient and dynamic Finance administrator to join our Finance Department at Grant Westfield, Edinburgh.

Reporting to the transactional finance manager you will be a vital part of the finance function.

If you are detailed oriented, with excellent customer service skills, we want to hear from you. We provide an attractive renumeration package with a wide range of benefits and an inclusive forward-thinking work culture that promotes progress.

36.5 hours, Mondays to Friday.

Key responsibilities:

• Coordinate and collaborate with finance colleagues and other departments such as customer service and sales to handle and resolve accounts receivable related matters appropriately.
• Support accounts payable with invoice processing and supplier queries.
• Ensure credit control policies and procedures are implemented effectively to minimise credit risk.
• Maintaining positive relationships with customers and suppliers whilst effectively resolving queries.

Tasks

• Set up new customer accounts in line with standard operating procedures.
• Monitor customer accounts to resolve queries, ensuring timely payments and address any payment delays or discrepancies promptly.
• Evaluate and assess the creditworthiness of new and existing customers through credit checks and payment history.
• Set appropriate credit limits for customers based on risk assessment and maintain accurate credit files and records.
• Maintain strong relationships with customers, providing excellent customer service and addressing their queries or concerns related to credit matters.
• Monitor and manage the credit control processes, ensuring adherence to the company’s policies and procedures.
• Support the accounts payable function when required.

The successful candidate’s profile:

Sills and Experience:

Essential:

• Strong knowledge of UK finance principles, practices and regulations.
• Proficient in using financial software and credit management tools – ERP systems, SAP/Epicor
• Excellent analytical skills with the ability to evaluate financial information.
• Knowledge of Microsoft office – preferably intermediate Excel skills
• Ability to implement accounting principles and practices effectively.
• Exceptional attention to detail and accuracy in data entry and documentation
• Outstanding communication skills with the ability to build a good relationship and effectively resolve disputes.
• Ability to work confidently, independently and within a team environment.

Desirable:

• Experience in handling a high volume of transactions.
• Strong time management and organisational skills with the ability to prioritise tasks and meet deadlines.
• Exceptional communication skills to interact with internal and external stakeholders
• Good working knowledge of monthly accounting cycles
• Experience with ERP systems, Epicor is an advantage.
• A good team player able to support both accounts receivable and payable.
• Experience in a manufacturing environment.

Competencies:

Teamwork:

• Friendly, approachable, cooperative, and assists others when required.
• Shares knowledge, ideas and concerns with other members of the team and across the organisation.
• Helps when seeing others being overwhelmed with work or unable to solve a problem.
• Respects cultural differences and different opinions.

Flexibility:

• Responds effectively to changing circumstances.
• Adjusts tasks and priorities when required.
• Demonstrates willingness to change ideas or perceptions based on current information or contrary evidence.
• Open to new ideas and listens to other people’s points of view.

Customer service

• Treats all clients with respect and cultural awareness.
• Accepts responsibility for mistakes, apologises, and makes suitable and timely amendments.
• Takes pride in delivering the highest level of customer service

Organisational skills

• Ensures a clear understanding of the desired result, if unsure, asks for clarification.
• Can work independently and prioritise their workload.

Communication

• Present and discuss views effectively, through formal, informal, written and spoken communication, adjusting style to suit the audience.
• Actively listens to co-workers and customers to gain a better
  understanding of their concerns and needs.

Attention to detail

• Performs tasks accurately and thoroughly; double-checks the accuracy of work and adjusts ensure client expectations are met and exceeded.
• Maintains properly equipped work area.

Problem solving

• Acknowledges when does not know something and takes steps to find out.
• Can recognise potential problems and report issues to their manager.

Continuous improvement

• Constantly seeks ways to improve processes, products, or services.
• Seeks out/engages in continuous learning opportunities that develop self and expands organisational intellectual capital.
• Uses feedback from co-workers and clients to continuously improve service

What Grant Westfield will offer you:

Working for one of the leading manufacturing companies in the country, this is a great opportunity to drive positive change and make a significant contribution across the business. In return, you will receive a rewarding and competitive remuneration package, and be based in our Edinburgh office, in the heart of Scotland.

• Discretionary annual bonus scheme.
• 33 days annual leave (includes public holidays), with the opportunity to purchase additional days.
• Flexi hours – with a 3’oclock finish on a Friday!
• Healthcare cash plan.
• Bike to work scheme.
• On-site parking.
• Staff discount.
• Sharesave – an opportunity to purchase company shares.