HR Services Coordinator

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive
Job Summary: The HR Services Coordinator is responsible for delivering precise and timely administrative support across HR services, ensuring seamless process execution in collaboration with Recruiting, Talent, and HR Operations. This role is pivotal in maintaining operational excellence and compliance within the EMEA region. *This is a fixed-term contract for one year* Role Responsibilities:

• Recruiting Operations: Provide comprehensive support to the EMEA recruiting team, managing operational tasks including interview scheduling, coordination of employment agreements, pre-employment checks, and new hire processing. Ensure all candidate and new hire documentation is accurately stored and maintained in the system of record
• Process Management: Execute and verify HR transactions with a high degree of accuracy and timeliness, ensuring compliance with company policies and relevant regulations. Collaborate with HR Services to support Talent initiatives, including learning and performance management programs. Assist HR Operations with various tasks such as invoice processing, file management, and employment verifications as needed
• Administrative Support: Provide general administrative assistance to the HR Services team, contributing to the efficient handling of daily HR functions. Continuously identify opportunities to improve processes and enhance service delivery. Respond to queries on the HR ticketing system within the agreed SLA with accuracy
• Assists in developing and maintaining onboarding guides and communication templates

Required Qualifications and Key Skills:

• Associate degree required, bachelor’s degree in HR or a related field preferred
• Minimum of 2 years’ experience in an HR administrative role, demonstrating a solid understanding of HR processes and best practices
• Proactively seeks out opportunities to improve and streamline existing HR processes, identifying inefficiencies and proposing enhancements to drive operational excellence
• Takes initiative to learn and research new HR practices, policies, and technologies when faced with uncertainty or when in doubt
• Excellent verbal and written communication skills, with the ability to convey information clearly and professionally
• Strong attention to detail, ensuring accuracy in HR transactions, reporting, and documentation
• Effective organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced, dynamic environment
• A strong commitment to providing excellent service to both internal and external stakeholders
• Ability to thrive in a fast-paced environment and perform well under pressure while maintaining high levels of accuracy and efficiency

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