Administrator / Document Controller (FTC 12 months)

Position overview:

We are seeking a proactive and highly organised Administrator / Document Controller to support our Site Services Division for 12 months on a Fixed Term Contract. This role is vital in ensuring the smooth day-to-day operation of administrative and procurement activities, as well as providing support to our engineering and onsite teams. If you are a motivated team player with a can-do attitude, we'd love to hear from you.

Key Responsibilities

• Provide administrative support to the Site Services Divisional Manager and wider team.
• Manage procurement operations and assist with supplier coordination.
• Reconcile invoices with purchase orders and maintain accurate records.
• Organise travel, accommodation and sustenance for site and engineering personnel.
• Manage training schedules, booking courses and maintaining training records.
• Approve and allocate expense card top-ups for site personnel.
• Monitor and schedule maintenance for vehicles, plant and equipment.
• Prepare documentation and deliver notes for client and supplier work.
• Input timesheets and monthly hours into the job management system.
• Maintain stock part numbers and manage stock allocations.
• Handle incoming calls and direct them appropriately.
• Perform general administration duties in line with company procedures and procedures.
  
  

What We're Looking For

• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Good knowledge of Microsoft Office and job management systems
• Ability to manage multiple priorities in a fast-paced environment
• Previous experience in a similar administrator or procurement role is desirable.
• Preferred basic knowledge of ISO 9001, ISO 14001 and ISO 45001
  
  

Working Hours: Working hours are flexible and can be negotiated between 30 and 38 hours per week.

Relocation Assistance: This role is not eligible for relocation.

Remote Type: There is no remote or hybrid working available for this role.

At AJT, we provide an excellent employee benefits package including enhanced holidays and auto enrolment pension with a generous employer contribution.

We support our people to learn and grow and we believe that our team is strengthened by diversity. We are committed to creating an inclusive environment in which everyone is respected and treated fairly.

About AJT Engineering:

With over 75 years' experience, and two divisions (AJT Engineering and Site Services Division) covering a wide range of engineering capabilities, the AJT Group is one of Scotland's premier multi-disciplined engineering organisations.

At AJT, we are dedicated to the pursuit of engineering excellence and innovation, pioneering a sustainable energy future.

If you want to work in the Renewables, Hydro Electric and Water Treatment Sectors come and join our team at our Site Services Division.

We combine our expertise in oil and gas with a relentless focus on renewable energy: Hydro, wind, hydrogen, amongst other green energy solutions. We serve our clients by leveraging our technical expertise to solve complex challenges, optimize processes and drive progress in a multitude of business sectors.

Our mission is to lead the way, as a trusted partner, in transforming the energy landscape, ensuring a seamless transition from traditional fossil fuels to clean, renewable sources. Through the journey with our customers and collaborative partners, we are committed in fostering a culture of continuous improvement, environmental responsibility and ethical conduct, ensuring our enduring contribution to a brighter and more sustainable and greener future for all.

Our Core values bind us together as a team and inspire our service, actions and behaviours internally and externally.