Operations Coordinator (12 Month Maternity Cover Fixed Term)

ROLE PURPOSE
As the Operations Coordinator, you will provide crucial admin support to the Operations department at the Coventry DC, working under the guidance of the Health & Safety Manager, UK. You will be required to undertake office support functions which will include, H&S admin, supporting
facilities management and the co-ordination of various operational tasks and functions to ensure the smooth running of the Coventry site on a day-to-day basis.

WHAT YOU’LL DO:

• Act as an ambassador for the Coventry DC, providing support and assistance during events, such as organising invites,

scheduling meetings, and managing the overall upkeep of meeting rooms at our Coventry site.

• Collaborating with People & Culture and engagement groups on all matters relating to the UK inclusion and engagement events
• Keeping track of outgoing & incoming postal mail to ensure correspondence reaches the right location
• Performing clerical tasks that require the ordering of equipment, office supplies and other inventories
• Process, track and manage invoices and purchase orders
• Consistently track annual facilities expenses against budget and identify opportunities to reduce cost
• Manage & maintain Paxton data to ensure swift removal of onsite passes and full compliance with SOX requirements
• Organise & maintain the confidential filing system for Health & Safety training records, highlighting expiration dates and organising safety

training when required.

• Maintain records of incidents, accidents and near misses, producing weekly/monthly statistics
• Support the Health & Safety Manager, UK with minutes and action logs for all meetings with the CV Safety Committee
• Purchasing and monitoring safety equipment and supplies
• Support the maintenance of the Coventry site, ensuring cleanliness and orderliness of the facility, through collaboration with contractors,

coordinating routine maintenance, handling environmental factors and arranging for repairs when needed

• Maintain and update records relating to maintenance, service and compliance documentation, logging and tracking work orders ensuring

timely responses and updates

• Perform ad-hoc tasks as required including providing additional administrative support for the Health & Safety Manager, UK

WHAT YOU’LL BRING:

• Organised and possessing the ability to perform in a fast-paced environment balancing multiple task functions with both a

Health & Safety and Customer Service mindset

• Ability to work on own initiative and think outside the box
• Excellent communication skills both in person & on the telephone
• Working knowledge of Microsoft packages
• Excellent attention to detail
• Be able to demonstrate a ‘team player’ ethic
• Ability to work with confidential information and always remain discreet
• A passion for Health & Safety
• Experience in continuous improvement preferred

You must also have IT skills and be able to utilize Microsoft Excel proficiently. Funko is an equal opportunity employer. We know that every superhero has a unique origin story, and the diversity of these stories enrich what we do. All applicants will be considered for employment without
attention to race, colour, religion, gender, gender identity, sexual orientation, national origin or disability status.

The above statements are intended to describe the general nature and level of work being performed by this role holder. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and all employees may be required to perform duties outside of
their normal responsibilities from time to time, as needed.