Army - Military HR Officer
UK Ministry of Defence
Date: 9 hours ago
City: Aldershot, England
Contract type: Part time
Aldershot, Montgomery House, GU11 2JN
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,500 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.
Headquarters Standing Joint Command role is responsible for: Security of The Homeland, Ceremonial Duties and activities within London and surround area, Recruiting for the British Army, Initial training of both Officers and Soldiers, and providing the Army's HR service, including overseeing of career management, assignments and performance appraisal for all members of the Regular and Reserve Forces.
This position is advertised at 37 hours per week.
Job Description
This is a busy and wide-ranging job, working as part of a small team of Army HR specialists. You will be responsible for Officers' Appraisal Reports, Annual Grading Boards, and recruitment into both Officer and Soldier jobs.
This role requires significant daily use of bespoke HR and Talent Management systems (Oracle based operating systems); training for these systems will be fully provided (however the successful candidate should be mindful that this training will take place in person in Glasgow). In addition to these systems, there is also a requirement to manage data through spreadsheets, ensuring accuracy and compliance, and there will be issues that will require considerable interrogation and analysis of the data to find the appropriate solution.
Through this role you will have the opportunity to develop an excellent understanding of Military HR policy and procedures, as well as a great understanding of how the Army operates. The subject matter we handle is interesting and stimulating; no two days are the same. You will build good working relationships with a wide range of key stakeholders across the Army, as well as working with senior Military and Civilian staff within this HQ.
Key Responsibilities:
This is a busy and wide-ranging job, working as part of a small team of Army HR specialists. You will be responsible for Officers' Appraisal Reports, Annual Grading Boards, and recruitment into both Officer and Soldier jobs.
This role requires significant daily use of bespoke HR and Talent Management systems (Oracle based operating systems); training for these systems will be fully provided (however the successful candidate should be mindful that this training will take place in person in Glasgow). In addition to these systems, there is also a requirement to manage data through spreadsheets, ensuring accuracy and compliance, and there will be issues that will require considerable interrogation and analysis of the data to find the appropriate solution.
Through this role you will have the opportunity to develop an excellent understanding of Military HR policy and procedures, as well as a great understanding of how the Army operates. The subject matter we handle is interesting and stimulating; no two days are the same. You will build good working relationships with a wide range of key stakeholders across the Army, as well as working with senior Military and Civilian staff within this HQ.
Key Responsibilities:
Person specification
Essential Skills Required:
We'll assess you against these behaviours during the selection process:
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Applications will be sifted using the Behaviours that have been chosen for this campaign, but in the event of there being a high number of applications, a sift will be conducted on the lead behaviour 'Communicating & Influencing'
At sift, you will be assessed against your CV and the following:
Behaviour:
Behaviour:
At interview, you will be assessed against the following:
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,500 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.
Headquarters Standing Joint Command role is responsible for: Security of The Homeland, Ceremonial Duties and activities within London and surround area, Recruiting for the British Army, Initial training of both Officers and Soldiers, and providing the Army's HR service, including overseeing of career management, assignments and performance appraisal for all members of the Regular and Reserve Forces.
This position is advertised at 37 hours per week.
Job Description
This is a busy and wide-ranging job, working as part of a small team of Army HR specialists. You will be responsible for Officers' Appraisal Reports, Annual Grading Boards, and recruitment into both Officer and Soldier jobs.
This role requires significant daily use of bespoke HR and Talent Management systems (Oracle based operating systems); training for these systems will be fully provided (however the successful candidate should be mindful that this training will take place in person in Glasgow). In addition to these systems, there is also a requirement to manage data through spreadsheets, ensuring accuracy and compliance, and there will be issues that will require considerable interrogation and analysis of the data to find the appropriate solution.
Through this role you will have the opportunity to develop an excellent understanding of Military HR policy and procedures, as well as a great understanding of how the Army operates. The subject matter we handle is interesting and stimulating; no two days are the same. You will build good working relationships with a wide range of key stakeholders across the Army, as well as working with senior Military and Civilian staff within this HQ.
Key Responsibilities:
- Responsible for the provision of HR support for military personnel within the Headquarters.
- Manage and maintain the Home Command Reporting Matrix; collating information on personnel from across the organisation to enable Military planning.
- Management of Microsoft SharePoint and MS Teams sites for the Military HR team, ensuring information is stored correctly and with appropriate Data Protection principles applied.
- Information Asset Owner – ensure compliance with Data Protection legislation.
- Unit Establishment Administrator – responsible for a number of tasks on the Oracle based system, including: management of reporting structures, management of ‘workflow’ activities processed through the system, allocation and amendment of roles and responsibilities within the system, and the submission of requests for new accounts.
- Creation of Appraisal Reports for military staff and associated tracking spreadsheets when required.
- Support the team with digital processes and through the use of Office tools, particularly OneNote.
- Advise and support to Military and Civilian Reporting Officers in the preparation of military Job Specifications and Adverts.
- Subsequent liaison with the Army Personnel Centre on all submissions for ‘Job Lists’ to support future recruitment and resourcing priorities.
- Work on the Talent Management system to support the digitisation of Job Specifications.
- Support to the Team Leader with preparation for Post Mapping Boards when required.
- Develop an extensive understanding of Military HR policy (don’t worry, you will be taught and learn on the job). A major part of this role is the use of our HR IT system.
- You will be empowered to work autonomously, leading with your own of responsibility, and working with a wide range of personnel both face to face and remotely.
This is a busy and wide-ranging job, working as part of a small team of Army HR specialists. You will be responsible for Officers' Appraisal Reports, Annual Grading Boards, and recruitment into both Officer and Soldier jobs.
This role requires significant daily use of bespoke HR and Talent Management systems (Oracle based operating systems); training for these systems will be fully provided (however the successful candidate should be mindful that this training will take place in person in Glasgow). In addition to these systems, there is also a requirement to manage data through spreadsheets, ensuring accuracy and compliance, and there will be issues that will require considerable interrogation and analysis of the data to find the appropriate solution.
Through this role you will have the opportunity to develop an excellent understanding of Military HR policy and procedures, as well as a great understanding of how the Army operates. The subject matter we handle is interesting and stimulating; no two days are the same. You will build good working relationships with a wide range of key stakeholders across the Army, as well as working with senior Military and Civilian staff within this HQ.
Key Responsibilities:
- Responsible for the provision of HR support for military personnel within the Headquarters.
- Manage and maintain the Home Command Reporting Matrix; collating information on personnel from across the organisation to enable Military planning.
- Management of Microsoft SharePoint and MS Teams sites for the Military HR team, ensuring information is stored correctly and with appropriate Data Protection principles applied.
- Information Asset Owner – ensure compliance with Data Protection legislation.
- Unit Establishment Administrator – responsible for a number of tasks on the Oracle based system, including: management of reporting structures, management of ‘workflow’ activities processed through the system, allocation and amendment of roles and responsibilities within the system, and the submission of requests for new accounts.
- Creation of Appraisal Reports for military staff and associated tracking spreadsheets when required.
- Support the team with digital processes and through the use of Office tools, particularly OneNote.
- Advise and support to Military and Civilian Reporting Officers in the preparation of military Job Specifications and Adverts.
- Subsequent liaison with the Army Personnel Centre on all submissions for ‘Job Lists’ to support future recruitment and resourcing priorities.
- Work on the Talent Management system to support the digitisation of Job Specifications.
- Support to the Team Leader with preparation for Post Mapping Boards when required.
- Develop an extensive understanding of Military HR policy (don’t worry, you will be taught and learn on the job). A major part of this role is the use of our HR IT system.
- You will be empowered to work autonomously, leading with your own of responsibility, and working with a wide range of personnel both face to face and remotely.
Person specification
Essential Skills Required:
- Confident, assured, and proactive with an eye for detail.
- Comfortable working various IT applications and digitised systems.
- Be comfortable with digital ways of working: experience with Office 365 is desirable.
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Applications will be sifted using the Behaviours that have been chosen for this campaign, but in the event of there being a high number of applications, a sift will be conducted on the lead behaviour 'Communicating & Influencing'
At sift, you will be assessed against your CV and the following:
Behaviour:
- Communicating and Influencing
- Delivering at Pace
- Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Behaviour:
At interview, you will be assessed against the following:
- Communicating and Influencing
- Delivering at Pace
- Working Together
- Managing a Quality Service
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Andrew Goldsmith
- Email : [email protected]
- Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
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