Accounts Payable Clerk/ Finance Assistant

Department: Finance - Wholesale

Location: Tewkesbury

Compensation: £25,000 - £32,000 / year

Description

Accounts Payable Clerk/ Finance Assistant
Location: This is a remote role based in UK with a requirement to be physically present three mornings per week (or as required) in our office in Tewkesbury
Reporting to: Group Head of Finance
Full-time
£25,000 - £32,000


About Substantial Group:
Substantial Group is a parent company, offering shared services to Netomnia and YouFibre, both founded in 2019

About Netomnia:

Here at Netomnia, we are dedicated to bringing forgotten parts of the UK into the digital revolution and building your fibre future!
We do this through investing in and building new full-fibre networks right across the UK; future-proofing homes and businesses with reliable, high-quality, high-speed internet connections.

About YouFibre:

YouFibre is a small team of experts on a mission to provide Faster, Fairer, Kinder Internet across the UK. Founded in 2019, we’re on a mission to bring ultrafast Internet to our customers.
Guided by the principles of flawless customer support, fair contracts, and affordable pricing, YouFibre brings the full fibre experience direct to your home or office to create the best Internet experience possible.

We are a national, full-fibre broadband provider, supplying homes and business across the UK with ultrafast and ultra-affordable internet, of up to 10,000Mbps!
Customer happiness is our number one priority! Our fantastic team of UK-based sales agents, support centre staff and technical experts ensure our customers love using our services.

Just check out our Trustpilot score!

The Job

The Accounts Payable Clerk / Finance Assistant will be responsible for assisting the Finance Team with the Accounts Payable process and daily administrative activities, providing quality internal customer service, and working effectively in a team environment. You must be able to work effectively in an in-person and remote team environment. You will require a strong home internet connection to facilitate the remote working days.

Key Responsibilities

• Performing and monitoring the payables process (including, inter alia, creditors, expense claims, credit cards, direct debits etc) effectively in accordance with policies and procedures from receipt date of an invoice to payment date
• Maintaining electronic mailbox and register of invoices and credit notes
• Matchng and validating purchase orders (POs), invoices, credit notes and where applicable, delivery notes to ensure accuracy and prevent duplicate paymentsReviewing and updating
• payables (creditors, employees) database periodically to ensure completeness and accuracy
• Issuing POs on approved quotes in Sage Intacct and other systems are required
• Identify and follow up on any outstanding approvals for quotes and invoices
• Collaborate with other departments in meeting payment term deadlines
• Ensuring weekly payments are processed and submitted, as well as ensuring no late payments and zero interest paid on supplier invoices
• Prepare supplier recons prior payment run
• Issue remittances and request statements from suppliersOnboard suppliers and maintain records of existing suppliers
• Investigates irregularities in reconciling process by contacting suppliers
• Managing physical post deliveries and electronically distributing to appropriate stakeholders in a timely manner
• Perform office organisational duties, inter alia, liaising with ad hoc office visitors, supporting occasional office meeting organisation and assist to maintain a clean, tidy and well organised office environment
• Other ad hoc duties
  
  
  
  

Skills, Knowledge and Expertise

• Good secondary education, with passes in English and Maths at GCSE
• Advanced computer skills
• Proficient in Microsoft Office, particularly Excel
• Excellent verbal and written communication skillsAbility to effectively work individually and as part of a team – hybrid role - remote and in-person
• Competency in performing multiple functional tasks
• Time management and organizational skills
• Ability to work under pressure
• This position requires a high level of dedication and accountability
• Must be motivated and have the ability to work unsupervised
  
  

Benefits

· Equity – yes, a real part of the company!
· 25 days leave plus bank holidays
· Plus an extra day off for your birthday!
· Pension scheme that matches your contribution up to 8%
· Phone allowance
· Health care cash plan
· Cycle to work Scheme
· Employee assistance programme
· PPE provided
· IT equipment provided
· Discounted Gym memberships
· Retail offers – discounts from recognisable brands
· Company Events
· Travel expenses paid
· Annual Bonus up to 30% of salary (discretionary of the business)
· Free YouFibre broadband if you are within our area, plus friends & family discount
· Life assurance giving you cover of 4 times your basic salary
· Colleague referral scheme of £500
· Continuous development and long-term career prospects