Attendance Administrator

PURPOSE OF THE POST:

Purpose:

Responsible for whole school attendance ensuring that the academy complies with legislative requirements and identifying and implementing effective strategies to improve.

Main Duties

· Ensure the academy complies with current legislation regarding attendance, punctuality and the

· ‘school roll’.

· Work closely with students and parents/carers to support improving attendance.

· Implement the academy’s strategies to ensure regular and punctual attendance so that all

· students can achieve their full potential.

· Work with internal and external stakeholders to ensure that strategies and processes are implemented effectively.

· Prepare and disseminate attendance related updates, reports, records and logs for internal and external stakeholders as necessary.

· Monitor attendance, absence, punctuality and truancy data on a regular basis ensuring accuracy of reporting.

· Ensure all students are registered accurately (including isolation, trips, alternative provision, etc).

· Chase incomplete registers to ensure accuracy, liaising with staff as necessary.

· Identify students who require support and families who require additional support.

Home Liaison:

· Promote positive attitudes by students and their parents/carers towards education and raise awareness of the importance of attendance and punctuality.

· Develop and maintain positive relations between the school, students and their parents/carers.

· Ensure that parents/carers are made fully aware of their legal responsibilities, and possible interventions/consequences where there is persistent absence; issue warning letters as required.

· Arrange and make home visits and/or attend meetings at school or off site with parents/carers as required.

· Challenge unexplained absence, lateness and truancy with parents/carers in a sensitive but professional manner.

· Proactively and tenaciously explore strategies to engage ‘harder to reach’ families and support

· them in improving student attendance.

· Complete and make the relevant checks for students who may require a Child Missing in Education referral, ensuring accurate documentation and filing of all information.

· Process Elective Home Education (EHE) applications, ensuring we advocate that full-time education is the best option for students; where necessary complete all Elective Home Education paperwork and liaise with the DSL and relevant external agencies including social services and the Education Welfare Services.

· Maintain accurate, clear and concise records and logs of all interactions and interventions with students and their parents/cares (which may be required to inform multi agency meetings to support children’s attendance, welfare and safeguarding).

· Maintain a good working knowledge of statutory frameworks and guidance relating to school attendance in order to be able to offer informed advice to parents/carers.

Team working (internal):

· Support the academy’s senior leadership, safeguarding, pastoral and administrative teams,

· SENCO in their efforts to improve and maintain expected levels of attendance and punctuality.

· Assist with the development and implementation of strategies and interventions to improve attendance and punctuality, including rewards.

· Arrange and support attendance meetings with parents/carers and subsequent interventions

· e.g. attendance plans with clear actions and timescales.

· Inform the safeguarding team of any absence of children on Child Protection plans immediately.

· Communicate effectively with staff on attendance matters.

· Train and support staff in use of attendance systems and processes, and provide ongoing support and advice.

· Foster positive working relationships with colleagues.

· Maintain a good working knowledge of statutory frameworks and guidance relating to school attendance in order to be able to offer informed advice to internal stakeholders.

· Attend parent facing events as necessary

Team working (external)

· Represent the academy, liaise and attend meetings with external stakeholders and agencies as required to support students in successfully improving their attendance e.g. directing Education Welfare Officers to conduct home visits of persistently absent (PA) students.

· Prepare and disseminate accurate chronologies and other documentation to facilitate parenting contracts, education supervision orders, penalty notices, attendance prosecutions, or parenting orders as appropriate.

Job Types: Full-time, Permanent

Pay: £25,907.00-£27,592.00 per year

Benefits:

• Company pension
• Free flu jabs
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person