Facilities Coordinator

Our top-notch Facilities Department is looking for a superstar to help us keep things running smoothly.

Are you hands on and highly organised and thrive in a fast-paced environment along with a passion for early childhood education?

At Grandir UK, we’re seeking a Facilities Coordinator to join our ranks . Do you think you have got the skills, energy and hustle we need?

This is an exciting opportunity to assist the Facilities Manager in taking pride in creating safe, efficient and welcoming environments. This includes managing contractors for Repair and Maintenance activities.

If you love solving problems behind the scenes and will enjoy helping us to keep everything moving like clockwork, then we would like to hear from you!

This is a 6 month fixed term contract position.

Join us and enjoy the following a host of attractive benefits including:

• Recommend friends and family to work for us and be rewarded with a cash bonus
• Generous discount on childcare
• Total 31 days annual leave inc bank hol (FTE) - Includes an extra 3 days annual leave over the Christmas period
• ‘Wellbeing Day’ – an extra day off just for you
• Access to an employee benefits portal, which includes discounts at 100’s of online high street stores, turning points into cash
• 24/7 remote GP appointments
• Claim cash back on medical procedures such as dental care and physiotherapy
• 'May I say thank you' for the month of May to appreciate the hard work and dedication of staff teams
• Working for a business that has received 'Great Place To Work' certification, putting people at the core of what we do.
• Offer Hybrid working from our Basingstoke based Support Office
  
  

Key Responsibilities:

• Serve as the primary point of contact for all queries related to the new Computer-Aided Facilities Management (CAFM) software. Coordinate with software providers to ensure timely resolution of issues, and lead training initiatives to upskill nursery staff in using the CAFM system effectively.
• Reconcile all consolidated and non-consolidated invoices against individual job requests recorded in the CAFM system. Work closely with contractors to confirm completion timelines for any outstanding works. Ensure all invoices are correctly approved, coded to the appropriate GL account, and act as the main liaison with the Finance Department for all facilities-related invoice inquiries.
• Oversee the management of key commercial contractors responsible for waste management, landscaping, and cleaning services. Monitor service delivery against SLAs and KPIs, addressing any concerns directly with account managers to ensure performance standards are met.
• Ensure full legislative compliance across all nursery sites by maintaining up-to-date certification records. Collaborate with Facilities Managers to resolve any compliance exceptions, escalating unresolved issues to the Property Director as needed. Generate and distribute monthly exception reports via the CAFM system to highlight the current compliance status.
• Validate new contractor eligibility to ensure all necessary documentation—such as insurance certificates, health and safety accreditations, and DBS checks—is obtained and maintained on file before commencement of work.
• Coordinate utility meter readings with the appointed energy consultant, ensuring timely and accurate submission of data to support correct billing.
• Manage all facilities-related matters at the Basingstoke Head Office, working in partnership with the Facilities Manager and relevant contractors to ensure timely completion of maintenance and improvement works.
• Lead the competitive tendering process for high-value service contracts, including waste management, landscaping, and cleaning, to ensure best value and service quality for the business.
  
  

About you:

To excel in this role, you will ideally meet the criteria below.

• Will require interaction at all levels within Grandir UK in addition to Contractors and Local Authorities, so excellent communication skills are a must.
• A client-driven attitude towards all operational facilities requests from the business
• It is essential you have excellent IT Literacy with the ability and enthusiasm to learn new software systems quickly and effectively
• Preferably have the awareness of the facility requirements of both a multi-site portfolio and nursery environment
• Initiative-taking with the ability to work individually as well as part of a team
  
  

We are delighted to announce our official certification as a Great Place To Work, reflecting our commitment to creating a positive and thriving environment for our employees. This accreditation aligns with our overarching mission to deliver high-quality childcare and education, fostering the growth of children into happy, smart, and healthy individuals. Placing children and families at the core of our efforts, we acknowledge that our dedicated teams play a pivotal role in delivering exceptional education and care.

Grandir UK is committed to safeguarding and promoting the welfare of children and young people and an enhanced DBS check will be required for this role.

We are an equal opportunity employer and select staff on merit, irrespective of age, disability, gender reassignment, marriage & civil partnership, race, sex, sexual orientation, religion or belief.

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