Office Manager – Chief Inspector of Buildings Office (Band 4/HEO)
Health and Safety Executive
Date: 11 hours ago
City: Bootle, England
Contract type: Full time
Redgrave Court, Merton Road, Bootle L20 7HS
Job Summary
As part of the Government’s response to the Grenfell Tower tragedy, HSE has established a new Building Safety Regulator (BSR). The development and implementation of the legislative framework and operational arrangements to create the BSR offer a unique opportunity to contribute to, and experience working in, an exciting and high-profile area of Government policy that aims to ensure that people living in high-risk buildings are both safe, and feel safe.
This is an exciting opportunity for someone to work as the Office Manager in the Chief Inspector of Buildings Office (CIBO). The Office Manager - Chief Inspector of Buildings Office will report to the Head of the CIBO and will manage a team of executive and secretariat officers to support the Chief Inspector of Buildings and wider BSR Senior Leadership Team (SLT) to undertake their responsibilities.
Please note this position is to be based at HSE Bootle and there is an expectation that you will attend the office at least 2 days per week.
Job Description
You will manage a range of administrative and engagement processes to ensure the office, SLT and division is well supported. This position provides an exciting opportunity to work in dynamic role at the core of HSE's BSR.
We are looking for someone who is highly motivated, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards and support and lead the secretariat and divisional support officers and EA's in their work.
Key Responsibilities
We are looking for someone who is highly motivated, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards and support and lead the secretariat and divisional support officers and EA's in their work.
Key Responsibilities
Essential Skills & Criteria
We'll assess you against these behaviours during the selection process:
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Application Information
As part of your application you will be asked to complete an anonymised Personal Statement, of no more than 750 words which demonstrates how you meet the essential skills and criteria of the job advert. You will also be asked a behavioural question on the lead behaviour 'Leadership'.
Application Guidance
Please access the following link for guidance on how to apply and how to complete a Personal Statement https://www.civil-service-careers.gov.uk/how-to-apply/
Sift Information
The sift will take place from 14th July when you will be assessed on your Personal Statement and the lead behaviour 'Leadership'.
In the event of a high number of applications at sift we will assess on the Personal Statement only.
Interview Information
Interviews will be held face-to-face at HSE Redgrave Court, Merton Road, Bootle L20 7HS from 28th July when you will be assessed against the behaviours detailed within the job advert.
Please note the sift and interview dates may be subject to change due to panel availability.
AI Tools & Platforms
During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CVs and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.
Sponsorship
This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.
Further Information
Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.
HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.
It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.
We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post.
If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example, if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: [email protected]
If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.
Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: [email protected] or by writing to HSE at the following address:
HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If You Are Not Satisfied With The Response You Receive From The Department, You Can Contact Civil Service Commissioners:
https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/
Job Summary
As part of the Government’s response to the Grenfell Tower tragedy, HSE has established a new Building Safety Regulator (BSR). The development and implementation of the legislative framework and operational arrangements to create the BSR offer a unique opportunity to contribute to, and experience working in, an exciting and high-profile area of Government policy that aims to ensure that people living in high-risk buildings are both safe, and feel safe.
This is an exciting opportunity for someone to work as the Office Manager in the Chief Inspector of Buildings Office (CIBO). The Office Manager - Chief Inspector of Buildings Office will report to the Head of the CIBO and will manage a team of executive and secretariat officers to support the Chief Inspector of Buildings and wider BSR Senior Leadership Team (SLT) to undertake their responsibilities.
Please note this position is to be based at HSE Bootle and there is an expectation that you will attend the office at least 2 days per week.
Job Description
You will manage a range of administrative and engagement processes to ensure the office, SLT and division is well supported. This position provides an exciting opportunity to work in dynamic role at the core of HSE's BSR.
We are looking for someone who is highly motivated, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards and support and lead the secretariat and divisional support officers and EA's in their work.
Key Responsibilities
- Managing, overseeing and quality assuring the operational systems and processes for managing the CIBO’s caseload and commitments
- Managing the CIBO and a team of executive and secretariat officers
- Managing, overseeing and continuously improving the processes for professional delivery and coordination of casework, briefings, papers, agenda and responses
We are looking for someone who is highly motivated, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards and support and lead the secretariat and divisional support officers and EA's in their work.
Key Responsibilities
- Managing, overseeing and quality assuring the operational systems and processes for managing the CIBO’s caseload and commitments
- Managing the CIBO and a team of executive and secretariat officers
- Managing, overseeing and continuously improving the processes for professional delivery and coordination of casework, briefings, papers, agenda and responses
Essential Skills & Criteria
- Effective interpersonal and stakeholder management skills to work collaboratively to deliver constructive and positive working relationships
- Ability to lead and manage people to deliver business priorities
- Ability to work flexibly and with own initiative in an ever changing environment
- Planning, prioritisation, problem solving, and time-management skills, with the ability to work under pressure to meet key deliverables and review and enhance working processes
- Ability to communicate effectively internal and external stakeholders and provide clear and robust advice and guidance to SLT and colleagues
- Ability to develop and implement change within service
- Good working knowledge and application of Microsoft Office
We'll assess you against these behaviours during the selection process:
- Leadership
- Delivering at Pace
- Making Effective Decisions
- Changing and Improving
- Leadership
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97%, far more than in the private sector
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits
- As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards and Vouchers via our partner EdenRed
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Application Information
As part of your application you will be asked to complete an anonymised Personal Statement, of no more than 750 words which demonstrates how you meet the essential skills and criteria of the job advert. You will also be asked a behavioural question on the lead behaviour 'Leadership'.
Application Guidance
Please access the following link for guidance on how to apply and how to complete a Personal Statement https://www.civil-service-careers.gov.uk/how-to-apply/
Sift Information
The sift will take place from 14th July when you will be assessed on your Personal Statement and the lead behaviour 'Leadership'.
In the event of a high number of applications at sift we will assess on the Personal Statement only.
Interview Information
Interviews will be held face-to-face at HSE Redgrave Court, Merton Road, Bootle L20 7HS from 28th July when you will be assessed against the behaviours detailed within the job advert.
Please note the sift and interview dates may be subject to change due to panel availability.
AI Tools & Platforms
During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CVs and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.
Sponsorship
This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.
Further Information
Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.
HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.
It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.
We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post.
If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example, if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: [email protected]
If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.
Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : [email protected]
- Email : [email protected]
- Email : [email protected]
If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: [email protected] or by writing to HSE at the following address:
HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If You Are Not Satisfied With The Response You Receive From The Department, You Can Contact Civil Service Commissioners:
https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/
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