Army - Cadets Clerk
UK Ministry of Defence
Date: 17 hours ago
City: Aldershot, England
Contract type: Part time
Aldershot, GU11 2LQ
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
JMC Southeast is a stand-alone Joint Military Command (JMC) with a fully integrated range of staff including Regular Army, Civil Service, Army Reservists and Aspire contractors. HQSE looks after the Army’s interests in the eight counties of the South-East, including the Isle of Wight, centred on the four pillars of ‘UK Operations’, ‘Firm Base’, ‘Engagement’ and ‘Cadets.’ The breadth of it’s responsibilities is wide and multifaceted, from assurance of the Field Army to command of UK Resilience Operations, all tasks that underpin the success of the Army on operations.
JMC SE enables the delivery of the Firm Base in support to the Army. The Firm Base is the Army infrastructure which supports the Lived Experience of our Service Personnel and their families who live there. The Headquarters will deliver Real Life Support to Units within the region. It is also responsible for engagement with the civilian community, employers and acts as the proponent for UK Resilience in times of need.
This is an exciting time, as we establish a new Headquarters whilst continuing to delivery operational outputs to our dependent units, military personnel, and their families.
This position is advertised at 37 hours per week.
Job Description
This is an exciting opportunity to join the team as a Cadets Clerk to provide administrative support to JMC SE Cadet branch and undertake a variety of tasks on behalf of the Combined Cadet Force (CCF) and Army Cadet Force (ACF) units within JMC SE Area of Responsibility (AoR).
Your Main Responsibilities Will Include:
Your Main Responsibilities Will Include:
Essential Criteria:
We'll assess you against these behaviours during the selection process:
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application you'll be asked to provide a personal statement of no more than 500 words demonstrating your suitability for the role against the person specification. You will also be assessed against the following behaviour - Communicating and Influencing.
Applications will be sifted using all elements listed above, but in the event of a high number of applications, a sift will be conducted on the lead behaviour only: Communicating and Influencing.
At interview you will be assessed against the following behaviours -
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
JMC Southeast is a stand-alone Joint Military Command (JMC) with a fully integrated range of staff including Regular Army, Civil Service, Army Reservists and Aspire contractors. HQSE looks after the Army’s interests in the eight counties of the South-East, including the Isle of Wight, centred on the four pillars of ‘UK Operations’, ‘Firm Base’, ‘Engagement’ and ‘Cadets.’ The breadth of it’s responsibilities is wide and multifaceted, from assurance of the Field Army to command of UK Resilience Operations, all tasks that underpin the success of the Army on operations.
JMC SE enables the delivery of the Firm Base in support to the Army. The Firm Base is the Army infrastructure which supports the Lived Experience of our Service Personnel and their families who live there. The Headquarters will deliver Real Life Support to Units within the region. It is also responsible for engagement with the civilian community, employers and acts as the proponent for UK Resilience in times of need.
This is an exciting time, as we establish a new Headquarters whilst continuing to delivery operational outputs to our dependent units, military personnel, and their families.
This position is advertised at 37 hours per week.
Job Description
This is an exciting opportunity to join the team as a Cadets Clerk to provide administrative support to JMC SE Cadet branch and undertake a variety of tasks on behalf of the Combined Cadet Force (CCF) and Army Cadet Force (ACF) units within JMC SE Area of Responsibility (AoR).
Your Main Responsibilities Will Include:
- Management of the Cadet branch group mailbox, ensuring that all emails are directed to the appropriate colleagues
- Maintain Cadet branch SharePoint and contact details
- Provide general admin support to Cadet branch; photocopying, scanning, requesting stationery and assist with electronic and hard copy filing and record keeping
- Process applications for transport requests for the ACF and CCF (A) utilising the CLARITY booking system. Checking for entitlement and obtaining One Page Business Cases where required. Amend booking details where necessary to avoid unnecessary additional costs
- Assisting Executive Officer (EO) Cadets in the overall process of invoices, including CCF Annual Training Grant and CCF (A) travel and subsistence claims. This will include electronic transfer of claims and maintaining auditable records
- Provide admin support for the annual ACF and CCF conference
- Action the monthly Joint Personnel Admin (JPA) pay run for CCF (A) Cadet Force Adult Volunteers (CFAV) and School Staff Instructors
- Verify and prepare CCF (A) travel claims for approval by EO Cadets
- Amend CCF (A) CFAV and School Staff Instructor bank details in JPA
- Maintain Home to Duty Travel details for appropriate CCF (A) CFAV and School Staff Instructors in JPA and WESTMINSTER
- Input of information to WESTMINSTER as required. This includes CFAV personal detail for all conditions of service. Interrogating and extracting MI and statistical data from WESTMINSTER for assurance reports
- Provide direction and guidance to Units on the use of WESTMINSTER
- Assisting EO Cadets in the Volunteer Allowance process via WESTMINSTER, to include monitoring claims from CFAV, interrogating system and extracting data for analysis and forecasting
- Assisting the Higher Executive Officer (HEO) and EO Cadets relating to ACF Detachment Inspections and CCF Biennial Reviews
- Maintain day to day liaison as required with all stakeholders
- Provide support to CCF (A) HR outputs
- Maintain ACF Summer Camp Matrix & CCF Camp allocation table – processing bids, liaising with Sp Command, Brigades ACFs and CCFs
- Prioritise own tasks to efficiently support Teams outputs
- Provide administrative support to problem solving via recommending the application of policy direction or detailed instructions
- Efficiently provide relevant information to support senior staff decision making
- Provide administrative support, ensuring the use of appropriate methods of communication such as email, Skype/Teams or face-to-face, taking into consideration the needs of the audience
Your Main Responsibilities Will Include:
- Management of the Cadet branch group mailbox, ensuring that all emails are directed to the appropriate colleagues
- Maintain Cadet branch SharePoint and contact details
- Provide general admin support to Cadet branch; photocopying, scanning, requesting stationery and assist with electronic and hard copy filing and record keeping
- Process applications for transport requests for the ACF and CCF (A) utilising the CLARITY booking system. Checking for entitlement and obtaining One Page Business Cases where required. Amend booking details where necessary to avoid unnecessary additional costs
- Assisting Executive Officer (EO) Cadets in the overall process of invoices, including CCF Annual Training Grant and CCF (A) travel and subsistence claims. This will include electronic transfer of claims and maintaining auditable records
- Provide admin support for the annual ACF and CCF conference
- Action the monthly Joint Personnel Admin (JPA) pay run for CCF (A) Cadet Force Adult Volunteers (CFAV) and School Staff Instructors
- Verify and prepare CCF (A) travel claims for approval by EO Cadets
- Amend CCF (A) CFAV and School Staff Instructor bank details in JPA
- Maintain Home to Duty Travel details for appropriate CCF (A) CFAV and School Staff Instructors in JPA and WESTMINSTER
- Input of information to WESTMINSTER as required. This includes CFAV personal detail for all conditions of service. Interrogating and extracting MI and statistical data from WESTMINSTER for assurance reports
- Provide direction and guidance to Units on the use of WESTMINSTER
- Assisting EO Cadets in the Volunteer Allowance process via WESTMINSTER, to include monitoring claims from CFAV, interrogating system and extracting data for analysis and forecasting
- Assisting the Higher Executive Officer (HEO) and EO Cadets relating to ACF Detachment Inspections and CCF Biennial Reviews
- Maintain day to day liaison as required with all stakeholders
- Provide support to CCF (A) HR outputs
- Maintain ACF Summer Camp Matrix & CCF Camp allocation table – processing bids, liaising with Sp Command, Brigades ACFs and CCFs
- Prioritise own tasks to efficiently support Teams outputs
- Provide administrative support to problem solving via recommending the application of policy direction or detailed instructions
- Efficiently provide relevant information to support senior staff decision making
- Provide administrative support, ensuring the use of appropriate methods of communication such as email, Skype/Teams or face-to-face, taking into consideration the needs of the audience
Essential Criteria:
- Able to communicate effectively
- Able to build and maintain effective working relationships with stakeholders and colleagues
- Able to manage your own workload
- Experience using Microsoft Office packages e.g. Microsoft Word, Microsoft Excel
- Have basic numeracy skills
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Working Together
- Communicating and Influencing
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application you'll be asked to provide a personal statement of no more than 500 words demonstrating your suitability for the role against the person specification. You will also be assessed against the following behaviour - Communicating and Influencing.
Applications will be sifted using all elements listed above, but in the event of a high number of applications, a sift will be conducted on the lead behaviour only: Communicating and Influencing.
At interview you will be assessed against the following behaviours -
- Making Effective Decisions
- Working Together
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Joanne Malley
- Email : [email protected]
- Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
See more jobs in Aldershot