Senior Accounts Payable Supervisor

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Job Summary:
We are seeking a detail-oriented and experienced Senior Accounts Payable Specialist to join our finance team. This role is responsible for overseeing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, maintaining vendor relationships, and supporting month-end close activities. The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities:
Accounts Payable & Financial Operations

• Manage the Accounts Payable function across the GMT Group, covering 9 entities (including 4 dormant, 3 head office functions, and 2 operational entities).
• Process high-volume invoices and employee expense reports with accuracy and timeliness.
• Review and verify invoice approvals, Chart of Account coding, and ensure compliance with internal controls and company policies.
• Manage weekly payment runs (ACH, wire transfers, checks) with complete and valid supporting documentation.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor master data and ensure statutory compliance (VAT, CIS, Contract Retentions)

Compliance & Controls

• Ensure compliance with HMRC regulations including VAT, PAYE, NI, and pensions.
• Apply strong internal controls and contribute to building a robust control environment.
• Support internal and external audits by preparing and providing required documentation.

Reporting & Analysis

• Prepare weekly bank reconciliations and cash flow reports.
• Assist with month-end and year-end closing activities, including accruals and financial reporting.
• Summarise large datasets into meaningful insights and reports for management.

Technology & Tools

• Utilize advanced Excel functions (pivot tables, lookups, charts) for analysis and reporting.
• Leverage technology to streamline AP processes and identify opportunities for automation.

Collaboration & Leadership

• Collaborate with procurement, operations, and other departments to enhance AP efficiency.
• Mentor and support junior AP staff, providing training and guidance as needed.

Qualifications:

• 5+ years of experience in accounts payable or general accounting.
• Strong knowledge of GAAP and AP best practices.
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and Microsoft Excel.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.