Navy Command - Navy People Disclosure Cell E1D
UK Ministry of Defence
Date: 1 day ago
City: Portsmouth, England
Contract type: Part time
Whale Island, Portsmouth
Job Summary
The post holder is responsible for overseeing and actively enforcing the statutory compliant disclosure of personal data for serving RN/RM personnel, veterans and other third parties in accordance with provisions of the General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA18), Common Law and the Human Rights Act 1998 (HRA). The data range managed is extensive covering the period 1929 up to the present day and compasses physical documents, electronic data and microfiche held in various physical locations. The post is to oversee and manage an administrative regime and processes that delivers legally compliant disclosure of personal data to serving, veteran, and other third-parties. Additionally, they are to oversee and maintain a robust and auditable process to identify, retrieve and legally disclose personal data within statutory timescales.
This position is advertised at 37 hours per week.
Job Description
The post holder will:
Return any incomplete applications to originators with written explanation and ensure appropriate suspension procedures are logged onto the RN Disclosure Cell Database or eCase as appropriate.
Return any incomplete applications to originators with written explanation and ensure appropriate suspension procedures are logged onto the RN Disclosure Cell Database or eCase as appropriate.
Desirable:
The post holder should have the following:
We'll assess you against these behaviours during the selection process:
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference. Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintaina gret work/life balance.
Other Benefits For Navy Command Civil Servants Include:
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be 'on-the-job', with the remaining 'off-the-job' training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4-7, which can give you a foundation degree, a full Bachelor's degree, or a Master's degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their line manager when in post.
Our headquarters in Portsmouth also offers and impressive range of on-site facilities including a gymnasium, tennis courts, and other sporting facilities, a children's nursery, a bistro restaurant, a shop and plenty of car parking spaces.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Behaviour:
At sift, you will be assessed against the following:
Behaviour:
At interview, you will be assessed against the following:
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Interviews are currently planned for late June and will take place in person at Whale Island.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
Job Summary
The post holder is responsible for overseeing and actively enforcing the statutory compliant disclosure of personal data for serving RN/RM personnel, veterans and other third parties in accordance with provisions of the General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA18), Common Law and the Human Rights Act 1998 (HRA). The data range managed is extensive covering the period 1929 up to the present day and compasses physical documents, electronic data and microfiche held in various physical locations. The post is to oversee and manage an administrative regime and processes that delivers legally compliant disclosure of personal data to serving, veteran, and other third-parties. Additionally, they are to oversee and maintain a robust and auditable process to identify, retrieve and legally disclose personal data within statutory timescales.
This position is advertised at 37 hours per week.
Job Description
The post holder will:
- Process Subject Access Requests (SAR’s) and Post Service Requests (PSR’s) on a daily basis in accordance with the GDPR/DPA18 and Human Rights Act to ensure (i) legal compliance (ii) meet the statutory processing deadlines of 28 calendar days.
- Receive, scrutinise and disseminate incoming correspondence (letters/e-mails) from customers daily including:
- Individuals
- Families, ie Next of Kin
- Third Parties-Police, Other Government Departments, Employment Agencies, Solicitors, Credit Agencies, Welfare Organisations, Embassies.
Return any incomplete applications to originators with written explanation and ensure appropriate suspension procedures are logged onto the RN Disclosure Cell Database or eCase as appropriate.
- Ascertain and clarify the personal information requested and ensure that the request is of sufficient detail and clarity to enable the records to be located from the appropriate information source. (RESTORE, EDM, CM’s, Microfiche, DPR, JPA, UPO’s, OGD, Outside agencies, MCA, National Archives).
- Ensure all new data requests are logged onto the RN Disclosure Cell Database to ensure extensive monitoring and tracking. Raise search form, order files, review, redact, photocopy and prepare formal letters within legislative deadlines. Raise any issues regarding time deadline immediately with Line Management. Ensure Personnel systems JPA/DPR are to be used correctly to extract service personnel data.
- Process Subject Access Requests (SAR’s) and Post Service Requests (PSR’s) on a daily basis in accordance with the GDPR/DPA18 and Human Rights Act to ensure (i) legal compliance (ii) meet the statutory processing deadlines of 28 calendar days.
- Receive, scrutinise and disseminate incoming correspondence (letters/e-mails) from customers daily including:
- Individuals
- Families, ie Next of Kin
- Third Parties-Police, Other Government Departments, Employment Agencies, Solicitors, Credit Agencies, Welfare Organisations, Embassies.
Return any incomplete applications to originators with written explanation and ensure appropriate suspension procedures are logged onto the RN Disclosure Cell Database or eCase as appropriate.
- Ascertain and clarify the personal information requested and ensure that the request is of sufficient detail and clarity to enable the records to be located from the appropriate information source. (RESTORE, EDM, CM’s, Microfiche, DPR, JPA, UPO’s, OGD, Outside agencies, MCA, National Archives).
- Ensure all new data requests are logged onto the RN Disclosure Cell Database to ensure extensive monitoring and tracking. Raise search form, order files, review, redact, photocopy and prepare formal letters within legislative deadlines. Raise any issues regarding time deadline immediately with Line Management. Ensure Personnel systems JPA/DPR are to be used correctly to extract service personnel data.
Desirable:
The post holder should have the following:
- Experience in advising, coaching and supporting colleagues.
- Experience of developing good working relationships with a range of internal and external stakeholders/customers.
- Experience of ability to seek and analyse information to inform decisions based on best evidence.
- Technical knowledge of the General Data Protection Regulations, Data Protection Act 2018
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Working Together
- Managing a Quality Service
- Communicating and Influencing
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference. Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintaina gret work/life balance.
Other Benefits For Navy Command Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
- Personal and professional development
- Alternative working patterns for many roles
- A Civil Service pension with an employer contribution of 28.97%
- Access to a confidential, professional support service
- Discount schemes
- Bicycle / season ticket loans
- Enhanced maternity, paternity, and adoption leave
- Special paid leave to volunteer up to 6 days a year.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be 'on-the-job', with the remaining 'off-the-job' training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4-7, which can give you a foundation degree, a full Bachelor's degree, or a Master's degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their line manager when in post.
Our headquarters in Portsmouth also offers and impressive range of on-site facilities including a gymnasium, tennis courts, and other sporting facilities, a children's nursery, a bistro restaurant, a shop and plenty of car parking spaces.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Behaviour:
At sift, you will be assessed against the following:
- Delivering at Pace
- Working Together
- Managing a Quality Service
- Communicating and Influencing
Behaviour:
At interview, you will be assessed against the following:
- Delivering at Pace
- Working Together
- Managing a Quality Service
- Communicating and Influencing
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Interviews are currently planned for late June and will take place in person at Whale Island.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Lee Woods
- Email : [email protected]
- Telephone : 03001570035
- Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
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