Planning and Technical Administrator

Balfour Beatty has an exciting opportunity for a Planning and Technical Administrator to join our Living Places business unit to work in the Street Lighting department based
in Coventry.

As a Planning and Technical Administrator, your main responsibilities are as follows:

• Take ownership of Planning/ scheduling all third-party jobs.
• Managing third party meetings with Client
• Creating/ Issuing Project Cover Forms
• Manage dig packs and permits for works required on contract.
• Creating/ Issuing Completion docs to client (in line with contract)
• Maintaining/ Updating bespoke documents to be circulated to wider management
  team (contractual reporting).
• Take ownership of monitoring and updating management information systems (inc investigation/resolutions).
• Variation/ Valuation Management (in conjunction with commercial)
• Production and issuing of Invoices in line with company procedure.
• WIP/ Debt management (in conjunction with commercial)
• Contribution to year budgets and forecasts.
• Take ownership of monitoring and updating mobile digital systems devices.
• Manage reactive fault time frames.
• Assist the Operations team in taking, inputting, and monitoring reactive and
  planned maintenance.
• Support systems manager with Digital implementations and problem solving.
• Take ownership of customer/resident communications and enquiries.
• Assist contract team in administrating any small 3rd party quotes.

The following qualities and experience are essential:

• Capable of taking ownership of tasks and communicating outcomes.
• Strong knowledge of business systems and mobile digital devices
• Strong work ethic and ability to prioritise tasks.
• Able to work on own initiative.
• Must be a good team player, with strong communication and interpersonal skills;
  Understands the basic Company Protocols.
• Uncompromising approach to the implementation of H&S.
• Fosters a culture of Right First Time.
• Good working knowledge of MS Office programmes
• Good customer service skills

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]