Office Administration Apprentice
The DPO Centre Ltd
Date: 1 day ago
City: Ipswich, England
Contract type: Contractor
Job title Office Administration Apprentice
Reporting to Learning & Development Manager
Job location Hybrid - Office/Home Based (3 days in Ipswich, 2 days from Home)
Employment status Fixed Term
CANDIDATE PROFILE
First and foremost, The DPO Centre is a service business. We look only to recruit proactive, motivated, enthusiastic, customer driven, commercially aware team players, who can clearly demonstrate a passion for what they do and therefore offer an ideal fit with our core values and culture.
To support our continued growth, we are looking for a proactive and highly organised individual to join us as an Office Administration Apprentice, playing a key role in ensuring the smooth operation of our office environment and supporting key business functions. This apprenticeship offers the opportunity to develop essential workplace skills while gaining hands-on experience in office administration and project management.
The successful candidate will be able to demonstrate excellent communication and organisational skills, the ability to prioritise workloads effectively, and a structured approach to tasks. This is an excellent opportunity for someone with a keen eye for detail, a proactive mindset, and a willingness to learn in a
dynamic officer environment.
This role is based in our Ipswich office, with a balance of hybrid working.
Duties And Responsibilities
Office Administration
Education and experience
About Us
The DPO Centre is a multi-national, leading provider of fractional Data Protection Officer (DPO) and privacy services. Since 2017, the company has delivered expert DPO, DPR, and AI governance services to over 1,000 clients globally from our offices in London, Amsterdam, Toronto, New York, Dublin, and our network of representation establishments across all 27 Member States.
Further details on The DPO Centre and our global team can be found at www.dpocentre.com
OUR CULTURE
Fundamental to The DPO Centre’s culture is our #OneTeam philosophy:
‘To inspire and develop one remarkable team that delivers the extraordinary’
Contact with other members of our various teams will be frequent, as will the opportunities for team social activities. Our mission is to nurture talent and empower individuals. We believe in constantly improving our processes and the best practice framework we employ with our clients. Sharing knowledge and experiences is a vital part of our culture and ensures you will quickly become part of our motivated, sociable, and connected team It’s an essential aspect of our culture and also helps new recruits to quickly become part of our supportive and interconnected community.
We strive to be a team that doesn’t just keep up, we set the pace.
OUR PEOPLE
Within The DPO Centre family we have bakers, skaters, bike riders, walkers, avid readers, ultra-runners, budding photographers, musicians, and keen travellers. Our team comes from all corners of the world, including New Zealand, Poland, Mauritius, Mexico, South Africa to name but a few.
Please see for yourself and meet everyone on our team page.
WHY JOIN THE TEAM?
Our offer to you is the opportunity to work in a dynamic and varied role within a structured team of like-minded and motivated professionals.
The data privacy industry is rapidly evolving, so this role will involve working on projects that encourage continuous professional growth and innovation.
We are committed to empowering everyone in our #ONETEAM with the knowledge and opportunities to positively impact attitudes, behaviours, and legislation for the benefit of future generations.
How To Apply
Click the Apply Now button at the top or bottom of this page.
For any queries, please contact us at [email protected]
Click here to view our Recruitment Candidate Privacy Notice.
Reporting to Learning & Development Manager
Job location Hybrid - Office/Home Based (3 days in Ipswich, 2 days from Home)
Employment status Fixed Term
CANDIDATE PROFILE
First and foremost, The DPO Centre is a service business. We look only to recruit proactive, motivated, enthusiastic, customer driven, commercially aware team players, who can clearly demonstrate a passion for what they do and therefore offer an ideal fit with our core values and culture.
To support our continued growth, we are looking for a proactive and highly organised individual to join us as an Office Administration Apprentice, playing a key role in ensuring the smooth operation of our office environment and supporting key business functions. This apprenticeship offers the opportunity to develop essential workplace skills while gaining hands-on experience in office administration and project management.
The successful candidate will be able to demonstrate excellent communication and organisational skills, the ability to prioritise workloads effectively, and a structured approach to tasks. This is an excellent opportunity for someone with a keen eye for detail, a proactive mindset, and a willingness to learn in a
dynamic officer environment.
This role is based in our Ipswich office, with a balance of hybrid working.
Duties And Responsibilities
Office Administration
- Maintain stock levels and place orders for offie supplies, equipment, and lunch for pod/office days
- Ensure the office environment is tidy, safe, and well-maintained, including monitoring maintenance needs and restocking first aid kits
- Set up desks and assist with basic workstation assembly
- Organisation and distribute incoming and outgoing mail and collect parcels from reception
- Meet and greet visitors and assist with booking internal meetings rooms
- Assist in organising company events and staff engagement activities
- Collate employee messages for anniversaries and other occasions
- Provide general administrative support to the Project Management team
- Assist with preparing 1:1 meeting notes for Project Managers
- Produce end-of-month timesheets for clients
- Assist with diary management of DPOs
- Assist with scheduling client meetings with support from the project team
- Provide general administrative support to the Commercial Team
- Assist with updating and drafting proposal templates for prospect clients
- Support with updating client logos on a monthly basis
- Assist with task management for the commercial team
- Support HR with onboarding tasks including preparing onboarding packs
- Update and maintain staff directories
- Update stakeholders’ availability on our recruitment platform
- Book final interviews and send final interview documentation to recruiting managers
- Schedule post probation personal development meetings for employees
- Send out probation meeting documents to relevant employees and respective line managers
- Coordinate post-probation caricatures to be created for employees
- Assist with weekly recruitment reports
- Assign and prioritise incoming invoices within our client management system
- Send reminder emails to Service Level Agreement (SLA) managers regarding upcoming renewals
- Update invoice records in excel document, ensuring flagged entries are corrected
- Maintain cleanliness and accuracy of CRM tabs, ensuring relevant information is up to date
- This apprenticeship offers structured learning and development opportunities, with the potential to progress into a full-time administrative role upon successful completion of the programme.
Education and experience
- Achieved at least 4 GCSE’s including Maths and English 9-4/A-C or Functional Skills Level 2
- An enthusiastic team player with a ‘Can Do’ approach and resilient attitude
- Confident, outgoing and highly organised, with drive, initiative and enthusiasm
- A willingness to learn, work hard, contribute to the team and develop new skills
- Able to maintain confidentiality, whilst instilling trustworthiness
- Excellent IT skills: Full Microsoft Office suite
- Highly organised, structured and disciplined, with great attention to detail
- The ability to work under pressure and juggle multiple active priorities
- Excellent written, verbal and non-verbal communication skills
- Knowledge of SharePoint
- European language
- £9.00 per hou
- 25 Days annual leave
- Professional Development
- Wellbeing Scheme
- Pension Scheme
- Remote/Hybrid Working
About Us
The DPO Centre is a multi-national, leading provider of fractional Data Protection Officer (DPO) and privacy services. Since 2017, the company has delivered expert DPO, DPR, and AI governance services to over 1,000 clients globally from our offices in London, Amsterdam, Toronto, New York, Dublin, and our network of representation establishments across all 27 Member States.
Further details on The DPO Centre and our global team can be found at www.dpocentre.com
OUR CULTURE
Fundamental to The DPO Centre’s culture is our #OneTeam philosophy:
‘To inspire and develop one remarkable team that delivers the extraordinary’
Contact with other members of our various teams will be frequent, as will the opportunities for team social activities. Our mission is to nurture talent and empower individuals. We believe in constantly improving our processes and the best practice framework we employ with our clients. Sharing knowledge and experiences is a vital part of our culture and ensures you will quickly become part of our motivated, sociable, and connected team It’s an essential aspect of our culture and also helps new recruits to quickly become part of our supportive and interconnected community.
We strive to be a team that doesn’t just keep up, we set the pace.
OUR PEOPLE
Within The DPO Centre family we have bakers, skaters, bike riders, walkers, avid readers, ultra-runners, budding photographers, musicians, and keen travellers. Our team comes from all corners of the world, including New Zealand, Poland, Mauritius, Mexico, South Africa to name but a few.
Please see for yourself and meet everyone on our team page.
WHY JOIN THE TEAM?
Our offer to you is the opportunity to work in a dynamic and varied role within a structured team of like-minded and motivated professionals.
The data privacy industry is rapidly evolving, so this role will involve working on projects that encourage continuous professional growth and innovation.
We are committed to empowering everyone in our #ONETEAM with the knowledge and opportunities to positively impact attitudes, behaviours, and legislation for the benefit of future generations.
How To Apply
Click the Apply Now button at the top or bottom of this page.
For any queries, please contact us at [email protected]
Click here to view our Recruitment Candidate Privacy Notice.
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