Finance Assistant / Payroll Officer

Job Description
The purpose of this role is to undertake monthly payroll processing, including direct support to process expenses and purchase ledger.

Seeking a highly organised and detail-orientated Payroll Finance Assistant. This is a varied and crucial role encompassing end-to-end payroll processing alongside responsibilities in Accounts Payable.

The ideal candidate will be proactive, posess strong numerical and communication skills and thrive in a fast-paced environment.

Based at the Abingdon Office.

End- to-End Payroll:

• Managing and Processing monthly payrolls for all employees and sub-contractors (IR35), ensuring accuracy and timeliness
• Preparing and submitting payroll reports to relevant authorities (eg HMRC)
• Dealing with payroll queries from employees in a professional and efficient manner
• Maintaining accurate payroll records and ensuring compliance with relevant legislation
• Prepare and post payroll journals, reconciling payroll-related accounts
• Manage year-end payroll reporting requirements (eg P11d)
• Ensure legal compliance across both internal payroll and outsourced IR35 payroll functions, ensuring implementation of effective and robust controls and procedures are in place and that these are regularly monitored and adhered to, including authorisation on all documentation
• Analytical review of payroll system reports and timesheet data collection to check consistency and accuracy
• Continuous improvement of all payroll processes and work in conjunction with HR to identify a suitable replacement system to the one in use
  
  

Accounts Payable and Other Finance:

• Processing staff expense claims in accordance with company policies
• Processing supplier invoices and ensuring accurate coding and authorisation
• Support the implementation and structure of the Purchase to Pay system and procedures
• Preparing payment runs and reconciling supplier statements
• Dealing with supplier queries and maintaining strong relationships
• Maintaining accurate AP records
• Manage the Company Fixed Asset Regsiter and develop robust policies for asset recording
• Assisting with month-end and year-end accounting procedures
• Providing support to the wider Finance team as required
• Support daily banking recording and reconciliations
• Support all internal and external audit
• Perform other ad hoc tasks as required
  
  
  

Qualifications and Experience Needed:

• Specific Payroll qualification desirable
• Recently qualified/finalist AAT desirable
• Proven experience processing UK payroll, with a stong understanding of payroll accounting and month-end processes
• Experience of IR35 contractor rules
• Experience of working within an SME environment and a small team
• Experience of payroll system ADP and system change management would be an advantage
  
  

Skills and Abilities:

• High attention to detail and accuracy and ability to meet deadlines in a fast-paced environment
• Willingness to provide support to others when needed
• Knowledge of Microsoft packages, specifically Excel and Teams
• Strong communication skills both verbally and in wiriting
• Willingness to problem solve and get stuck in
• Prepared to travel if required to other UK offices
  
  

This position is for the Abingdon office only

All candidates must at the start of employment have the right to work in the UK