Bid Coordinator
Vital Energi Utilities Limited
Date: 3 days ago
City: Blackburn, England
Contract type: Full time
About The Role
You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.
Key responsibilities
You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.
Key responsibilities
- Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties
- Keep track of critical dates including tender submission deadlines, pre-bid meetings, award dates and clarification meetings - coordinate the Solutions team to remain focused on deadlines and deliverables required and highlight any resourcing issues
- Working with the Account Development Manager(s) to agree key bid milestones and submission dates for work packages relevant to the response and to input and track these dates via workflow tracking software.
- Coordinate and contribute to the writing, editing, formatting and proofing of responses
- Integrate information received from Account Development Manager/Account Development Director to create formal proposals
- Coordinate the timely submission of all tender responses, taking responsibility for submitting the bid, whether by portal/electronic upload or hard copy.
- Manage relationships with external providers and outsource requirements for graphics, video production, hard copy submission documents as required and coordinate with Marketing Department to create bid materials
- Design and create easy to use bid collateral templates for others
- InDesign training for relevant personnel
- Provide support in the development of graphics and diagrams for the inclusion into tenders/post tender presentations/PQQs
- Liaise with external clients to provide/source relevant information during pre-tender/post tender discussions
- Coordinate the process of submitting/circulating clarification questions/RFIs and any responses Manage the company CRM system (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, generate monthly sales and board report information.
- Ownership of solutions department procedures, ensuring all are up to date, correct and in line with SHEQ directives
- Capture best practice and lessons learned from across the company for use in future bids
- Daily monitoring and tracking of customer e-portals for the collation storage and distribution of of client data through the tender process.
- A good standard of academic attainment (preferably A – B grades) at both GCSE (Specifically including GCSE English Language) and A level & a relevant degree would be desirable.
- APMP Foundation Level
- Excellent oral and written communication skills, with ability to produce high quality technical and qualitative bid responses
- Able to work effectively as part of a collaborative multidisciplinary team
- Excellent working knowledge of Microsoft software packages including, Excel, Word, Outlook and PowerPoint
- Full UK driving licence
- Competetive Salary (depending upon experience)
- Contributory Company Pension Scheme
- Non-contributory death-in-service insurance
- Employee Assistance Programme
- 33 Days Holiday including BH
- Flexible working hours patterns
- Discounted gym memberships across the UK
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