Executive Assistant

Who are Test Labs?

Test Labs cut through the complexity of medical device testing, their set up allows them to offer highly tailored solutions globally, ensuring strict compliance with EU CE Mark, UKCA Mark, FDA, Health Canada and SFDA requirements. Our core values: Hungry, Humble, Smart serve as the core foundations of our organisational culture, driving us toward unprecedented achievements in Healthcare Innovation, enabling us to deliver Better Healthcare, Faster.

We are relentless in our pursuit of excellence. We hunger for knowledge, challenges, and the constant evolution of healthcare solutions, which drives us to push boundaries, fostering a dynamic, innovative environment. Grounded in humility, we recognise the collective strength of our diverse team. We acknowledge that collaboration fuels innovation. Our humility allows us to learn from each other, embrace feedback, and continuously grow, fostering a culture of mutual respect and open communication. Intelligence is not just about technical prowess; it's about emotional intelligence, effective collaboration, and strategic thinking.

Together, these values create a culture where ambition meets collaboration, where passion meets practicality, and where innovation meets impact. People who live our values, thrive at Test Labs and benefit both personally and professionally by engaging in the Test Labs journey.

What are we looking for in this position?

• Manage the Managing Director's inbox, ensuring timely responses, prioritising important messages and drafting communications as needed.
• Maintain and coordinate the Managing Director's calendar, scheduling internal and external meetings, managing appointments and ensuring effective time management.
• Organise and prepare for meetings including, compiling documents, producing reports, producing agenda's, follow-up actions and producing presentations.
• Act as a gatekeeper and liaison between the Managing Director and Internal and External stakeholders.
• Assist with bookkeeping tasks including expenses, invoice processing and liaising with the accountant on budget control.
• Support the wider organisation with ad-hoc communication needs and diary/travel arrangements.
• Contribute to the smooth running of the business by identifying opportunities to improve processes and business efficiencies.

What will we need you to have?

• Always represent our Core Values: Hungry, Humble, Smart
• Be based in our Peterborough Office Monday to Friday
• Ability to maintain a high level of attention to detail and a methodical approach
• Excellent verbal and written communication skills
• Have excellent IT skills (Word, PowerPoint, Excel, Outlook, MS Planner)
• Ability to work in, and adapt to, a rapidly changing environment
• Ability to work cooperatively with others to complete tasks
• Ability to prioritise and manage workload within a fast-paced environment
• Must have a minimum of 2-years proven experience as an Executive or Personal Assistant or in a similar senior administrative role.
• Experience with bookkeeping.

What will you get?

• £35,000 - £40,000 per annum, depending on experience
• Profit Sharing Bonus Scheme
• Commitment to your Personal & Professional Development
• Contributory Pension
• Employee Discounts and Employee Assistance Platform