Commercial Assistant

Commercial Assistant Business Unit: 5038 - Eurovia Specialist Treatments (EST) Location: Gloucester



Job Role To provide commercial support and keep accurate digital records for all contracts, working with the EST Commercial Manager, Quantity Surveyors, and Contracts Managers.


Duties

• Accurate checking and inputting of site designs and laying record data into backing sheets for applications and invoices; with attention to exact site measures, materials, daily site conditions, changes to the works/downtime records, updated programmes and any email notification details.
• Setting up and maintaining secure digital eConnect file records for all contracts as required for substantiation of monthly applications, final account audits and KPIs.
• Retrieval of specific site documents requested by clients for application and final account substantiation and audits on request.
• Preparation and submission of quotations to clients.
• Ensuring that all site records have been received weekly from site supervisors and contract data recorded for application deadlines within agreed timescales.
• To liaise between supervisors and contracts managers when required to retrieve missing data or site records and keep a weekly track of site paperwork received/missing for review and action.
• The setting up and updating of various trackers for target price and cost schedule contracts, including early warning registers, compensation events, applications and certifications.
• Costing and submission of early warning and compensation event, or other notifications, as required. Knowledge of CEMAR desirable but not essential.
• Ensuring that contract and supply chain contact details are kept up to date for commercial and accounts departments from the beginning of each year, throughout the operational season.
• Preparation of pre-start meeting packs and attendance at meetings; recording minutes of meetings when required.
• Collation of training records and insurances for all subcontractors; checking eSource approval.
• Collation of environmental reporting data on a monthly basis for all subcontractors, and updating the RIO reporting platform with the data.
• Gaining formal client approvals for all proposed subcontractors in advance of award of subcontracts.
• Digital filing, correspondence or similar administrative tasks as required.
• At all times to adhere to company procedures regarding Health & Safety and, where applicable, ensure all team members do likewise.
• To actively foster a positive staff morale engaging in CSR days and office initiatives

Person Specification

• A good team player, positive, self-motivated, reliable, willing to learn and to pro-actively contribute to the ongoing success of commercial department.
• Accurateness and attention to detail.
• Excellent written and verbal communicator.
• An enthusiastic and openminded approach that will support the development of our business.
• Minimum 5 GCSEs at C Grade or above, to include English Language, Mathematics, and Science
• Fully Proficient in the following MS Office applications: Word/Excel/Outlook/TEAMS
• Experience or knowledge of SAP based systems, CEMAR, SharePoint, PowerBI, Power Apps, Adobe - desirable but not essential
• Experience of NEC3/NEC4 - desirable but not essential
  

Contract Type: Permanent


Hours: Full Time - 37.5 - Monday to Friday




Fairness Inclusion & Respect

Fairness, Inclusion and Respect (FIR) at Eurovia is about recognising and celebrating each other’s differences and what they bring to the team.

Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

Eurovia recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.