Purchasing Coordinator

Purchasing Coordinator

Procurement

The procurement family drives value through strategic sourcing policy and practices, evaluation and selection of appropriate suppliers and ensuring responsible procurement practices across the Survitec group. They monitor and forecast changes in external source markets, identify critical materials and substitutes and develop material sourcing and contingency plans to support new product development and introduction

Job Summary

This role draws up purchase orders for procurement of materials and services. It compiles information and produces records and reports to support procurement and supplier analysis and decision making

Duties and responsibilities

• Understands and applies Survitec purchasing processes to meet stakeholder needs and business requirements; seeks to improve processes in a controlled manner. Builds and maintains an understanding of regulation, governance and business best practice affecting purchasing decisions and processes
• Identifies instances of non-compliance with Survitec’s policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these and escalating issues as appropriate
• Builds sound working relationships with allocated suppliers, ensuring buying is carried out within key supplier relationship terms. Contacts suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries
• Responds to customer and supplier inquiries about order status, changes or cancellation
• Works with operations and procurement colleagues to improve quality of specifications and reduce purchasing cost
• Collates and analyses data using a range of tools, methods and formats; organises and summarises findings using appropriate software and presenting findings to appropriate standards and formats using a variety of software applications and techniques
• Works with procurement colleagues to understand and embed purchasing policy, strategy and processes
• Checks shipments to ensure orders have been fulfilled accurately and meet specifications; compares supplier quotes and bills to ensure accuracy and approves bills for payment
• Uses approved supplier lists to compare prices, specifications and delivery dates to determine the best bid among potential suppliers. Prepares purchase orders and other supplier communications, ensuring all Survitec systems are updated to ensure accurate tracking of spend
• Develops an understanding of overall materials usage patterns, providing information and recommendations to operations and procurement colleagues to increase orders appropriately to meet customer demand
• Utilises the central preferred supplier database, ensuring accurate recording of delivery and quality specifications. Compiles spend reports accurately, providing operations and commodity managers with accurate and timely overviews of supplier spend and performance
• Resolves queries from internal customers or external suppliers, providing information on processes and related policies, escalating as needed to resolve complex issues
• Helps to create an environment where everyone in the team can live the Survitec Values
• Helps to create an inclusive environment where our people feel valued, appreciated and free to be who they are at work
• Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy working environment
• Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an in-depth understanding of technology, external regulation, and industry best practices through ongoing education and reading specialist media

Skills

• Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Consistently achieves results, even under tough circumstances
• Holds self and others accountable to meet commitments
• Applies knowledge of business and the marketplace to advance Survitec’s goals
• Plans and prioritises work to meet commitments aligned with Survitec’s goals
• Builds partnerships and works collaboratively with others to meet shared objectives
• Steps up to address difficult issues, saying what needs to be said
• Secures and deploys resources effectively and efficiently
• Interprets and applies key financial indicators to make better business decisions
• Anticipates and adopts innovations in business-building digital and technology applications
• Knows the most effective and efficient processes to get things done, with a focus on continuous improvement

Values

Drives safety culture

• Is a reliable source of reference on relevant safety standards and where these standards are at risk. Provides important insight into the root cause and corrective actions for such safety risks and issues. Raises issues and highlights own mistakes without fear to improve safety and wellbeing of self and others

Demonstrates commitment to delivering real value and confidence to our customers

• Understands the importance of being the representative of both internal and external customers. Demonstrates respect for those customers and is open and transparent about the delivery of service – only promises what they can deliver and delivers what they promise

We care for our people, investing in the development of teams and individuals

• Understands own role within the team and takes accountability for delivery – is good at closing out actions and proactively asks for help when issues arise. Communicates appropriately, shares knowledge (coaching, mentoring and supporting others to develop skills as appropriate). Works collaboratively with own team and others to meet business goals
• Takes time to listen and treats others with dignity, accepting and respecting other people’s points of view or individuality. Understands how own behaviours impact others.

We aim for excellence in everything we do

• Takes personal responsibility for ensuring excellence, getting the task done on time and to the right standard. Consistently achieves targets, even when timescales are tight
• Committed and passionate about continuous improvement, looking to solve problems and avoid workarounds. Takes initiative and acts with confidence

We seek to innovate at every opportunity

• Takes an entrepreneurial approach to change, being comfortable and willing to try out new methods, processes, ways of working or techniques to make improvements
• Takes time to understand and explain the rationale for change to support the understanding of self and others

We act with integrity

• Acts in accordance with Survitec Values, especially in situations when it is difficult to do so
• Represents self and Survitec in an ethical manner that engenders trust from colleagues, customers and external regulators

(Refer to Survitec Code of Conduct for further information and examples)

Experience and qualification

Educated to High School / Further Education College, with 2 A Levels or equivalent

1 – 3 years of general experience enables the role holder to deal with most situations

No formal managerial experience required for this role